Blog

As SMEs in Malaysia continue to grow and adapt in 2026, choosing the right HR and payroll software is no longer a luxury — it’s a critical business decision. From ensuring accurate payroll and statutory compliance with EPF, SOCSO, EIS, and PCB to managing attendance, leave, and employee records efficiently, the right system can save time, reduce errors, and support business growth — all in one place.

A reliable HRMS helps Malaysian SMEs reduce manual work, minimize payroll errors, stay compliant, and improve overall workforce management. To make your search easier, we’ve shortlisted the top 5 HR and payroll software solutions for SMEs, based on functionality, automation, and suitability for growing businesses in Malaysia.

How We Selected the Top HR & Payroll Software for SMEs

With many HR and payroll systems available in the market, it’s important for SMEs to choose a solution that fits both current needs and future growth. For this list, we evaluated software based on key factors that matter most to small and growing businesses.

1. HR2eazy

HR2eazy is an all-in-one HR and payroll software designed specifically for Malaysian SMEs, connecting every aspect of HR operations. It brings together multiple modules — including employee management, payroll, attendance, leave, claims, overtime, and roster — all seamlessly integrated within a single platform.

Designed for SME businesses, HR2eazy helps automate complex HR processes while maintaining accuracy and control. With built-in support for statutory requirements such as EPF, SOCSO, EIS, and PCB, the system ensures compliant and error-free payroll every month. For organizations looking to manage their workforce efficiently, HR2eazy delivers a complete HR solution in one place.

Ideal For Businesses That

• Want an all-in-one HR and payroll solution
• Manage attendance, leave, claims, and shifts in one system
• Need automated payroll and statutory compliance for EPF, SOCSO, EIS, and PCB
• like retail and F&B to healthcare, construction, and education
• Require real-time insights and reports to make better HR and workforce decisions
• Require flexible rostering and shift management for multiple teams or locations.
• Seek a scalable system that grows with their business while saving time and reducing errors
• Maintain small offices or clinics prioritizing employee self-service with low admin effort

Pricing:

HR2eazy offers flexible pricing based on employee count and selected modules, allowing businesses to scale as they grow — at attractive and affordable prices. Also HR2eazy provides a free demo, so everyone can check their product.

It also offers a dedicated SME package for Malaysian SMEs that bundles 7 essential HR modules for efficient day-to-day HR and payroll management.

SME Package includes: User Management, Leave, Attendance, Roster, Payroll, Claims, and Overtime — ideal for SMEs seeking a cost-effective, ready-to-use HR solution.

HR2eazy SME Packages:-

SME Basic:Starts at RM150 per month for up to 20 users, suitable for small teams beginning their HR digitization journey.

SME Smart:Priced at RM250 per month for 30 users, supports expanding teams that need more flexibility.

SME Growth: For fast-growing SMEs, SME Growth plan is available at RM400 per month for up to 50 users, offering scalability within a single bundled solution.

2. ByteHR

ByteHR is a cloud-based HR and payroll software built for startups and SMEs to automate payroll processing and core HR tasks. It reduces manual work by handling salary calculations, statutory deductions, attendance, leave, overtime, and shift management in one system, while offering employee self-service access for payslips and leave applications through a mobile-friendly platform.

Ideal For Businesses That

• Are SMEs or startups looking for a cloud-based payroll and HR solution
• Have flexible pay cycles, bonuses, allowances, or variable salary components
• Employ diverse workforce types including full-time, part-time, and contract staff
• Operate across multiple locations and want centralized payroll and HR management
• Prefer mobile-friendly self-service for employees to manage leave, claims, and ePayslips
• Seek dashboards and reports to monitor workforce performance and payroll insights

Pricing:

ByteHR offers flexible pricing through multiple annual plans, allowing businesses to choose a package based on their size and required HR functionality. The platform provides four main plans—Starter, Basic, Standard, and Premium.

Pricing is based on the number of active employees, ensuring companies are billed only for current staff. ByteHR offers only on a yearly subscription model, making ByteHR suitable for organizations seeking a structured, long-term HR system with scalable options.

Packages:-

Starter: Core essentials for small teams.

Basic: Standard HR management tools.

Standard: Includes more advanced automation.

Premium: Full feature suite including advanced performance and analytics.

3. Info‑Tech

Info-Tech is a cloud-based HR and payroll software that helps businesses automate salary calculations, statutory deductions, and payroll submissions while integrating core HR functions. It combines payroll with modules for HR management, attendance, leave, claims, appraisals, and accounting, allowing employee data to flow seamlessly across systems, supported by a web portal and mobile app for employee self-service and payslip access.

Ideal For Businesses That

• Require project-based costing to track labour hours and expenses accurately
• Manage complex or high-turnover workforces with varied shifts and pay rates
• Employ off-site or mobile staff needing GPS-based and verified attendance tracking
• Handle large administrative or part-time teams with structured onboarding and appraisals

Pricing:

Infotech HR & Payroll software follows a modular pricing model, allowing businesses to pay only for the HR features they require. Pricing typically starts from RM3/employee, per module, per month with separate charges applied for modules such as Attendance, Payroll, Leave, Claims, Appraisal, and HR Management.

Most plans require a minimum commitment of 10 employees and are offered under a 1-year contract. A one-time setup and training fee is usually applicable for new implementations, helping organizations onboard their teams and configure the system efficiently.

4. kakitangan

Kakitangan is a cloud-based HR and payroll software built specifically for Malaysian SMEs, with a strong focus on simplicity. It automates payroll processing, statutory deductions, payslip generation, and supports essential HR modules such as leave, claims, and attendance, along with employee self-service access. Kakitangan is well-suited for companies looking for a straightforward, locally compliant HR solution without unnecessary complexity.

Ideal For Businesses That

• Run small teams or micro-businesses seeking simple payroll and leave management
• Operate multiple shifts or locations with attendance data synced directly to payroll
• Are startups or creative agencies preferring paperless onboarding and mobile self-service
• Employ unbanked or migrant workers using secure e-wallet salary disbursement
• Require PDPA-aligned security and automated statutory form generation
• Require mobile access for employees to manage their HR tasks
• Want easy-to-read reports and dashboards for workforce insights

Pricing:

Kakitangan offers a tiered and modular pricing structure, with a free tier available for micro-SMEs managing three employees or fewer. This free plan includes basic access to essential modules such as E-Payroll, E-Leave, and E-Claim, making it a low-entry option for very small teams.

The core E-Payroll module starts from RM50 per month for up to 4–5 employees and scales to RM80 per month for teams of up to 10 employees. Discounted annual subscriptions are also available, such as RM850 per year for 10 employees.

Additional HR modules are priced separately. E-Attendance starts from RM45 per month, E-Leave from RM50 per month (for up to 10 employees), and E-Claim from RM20 per month for smaller teams, increasing to RM35 per month for up to 10 employees.

5. Talenox

Talenox is a cloud-based HR and payroll software designed for SMEs, offering a clean and modern platform to manage payroll, employee records, leave, and claims efficiently. It automates salary calculations and statutory deductions while providing employee self-service features such as payslip access and leave applications. With its user-friendly interface and focus on simplifying everyday HR tasks, making it a reliable choice for businesses looking for a clean, straightforward, and compliant online payroll solution.

Ideal For Businesses That

• Are tech startups or SaaS companies needing fast onboarding and cloud integrations
• Operate in retail, F&B, or lifestyle sectors with frequent shift changes
• Run professional service firms requiring accurate, localized tax filings

Pricing:

Talenox offers a simple pricing model with transparent rates per employee. Businesses can subscribe to individual modules or opt for a bundled suite, depending on their HR and payroll needs. Also All plans are available on annual subscriptions with reduced amounts, with a 30-day free trial offered for the Suite plan.

Packages:-

Payroll Module:From RM5 per employee per month (starting at RM25 for the first 5 employees), covering automated payroll processing, tax filing, and payments.

Leave Module:From RM5 per employee per month (starting at RM25 for the first 5 employees), enabling automated leave tracking, approvals, and customizable policies.

Suite: From RM8 per employee per month (starting at RM40 for the first 5 employees), bundling Payroll, Leave, and Claim (beta) with a 30-day free trial and discounted annual plans.

What SME's Should Look for in a HR & Payroll Software: A Guide for SMEs

Selecting the right HR and payroll software is a key decision for SMEs. Beyond features and pricing, businesses should evaluate systems based on compliance, usability, and long-term suitability.

Key factors to consider:

Local payroll compliance

Ensure the system supports statutory requirements such as EPF, SOCSO, EIS, and PCB accurately.

Localized customer support

Access to responsive support teams who understand local HR and payroll processes is essential.

Data security & compliance

Employee data should be securely stored with proper privacy and data protection measures in place.

User-friendly interface

The platform should be easy to navigate for both HR administrators and employees.

Scalability

Choose a system that can grow with your business and adapt to changing workforce needs.

Customer feedback & reviews

Real user reviews and ratings can provide valuable insights into system reliability and service quality.

Taking the time to compare different HR and payroll platforms can help businesses make a more informed and confident decision.

Final Words

The HR and payroll solutions highlighted in this list cater to businesses with varying needs — from managing basic employee records to supporting more advanced automation and analytics.

Before making a decision, SMEs should identify the key challenges their HR teams face, such as manual processes, delayed approvals, or compliance with Malaysian labour regulations. Reviewing how each platform aligns with your company’s size, structure, and growth plans can help narrow down the right options.

Once shortlisted, consider scheduling demos or trials with a few providers to experience the systems firsthand. Involving both HR and finance teams during this stage ensures the solution fits existing workflows and payroll requirements.

After selecting the right platform, a structured rollout and proper user training will help ensure a smooth transition to digital HR management.